Alder tree Primary Academy General Data Protection Regulation Information

On 25^th May 2018, a new regulation came into force called the General Data Protection Regulation (GDPR). The aim of the regulation is to make personal information even more confidential than it already is. The White Rose Academies Trust is the ‘data controller’ for the purposes of data protection law.

Under data protection law, individuals have a right to be informed about how the Trust and its schools use any personal data that we hold about them.

At Alder tree Primary Academy, we need to hold personal information about your child on our computer system and in paper records to help us with their educational needs. The Academy Principal is responsible for their accuracy and safe keeping. Please help to keep your child’s records up to date by informing us of any change of circumstances.

School staff have access to your child’s records to enable them to do their jobs. From time-to-time information may be shared with others involved in your child’s care if it is necessary. Anyone with access to your child’s records is properly trained in confidentiality issues and is governed by a legal duty to keep their details secure, accurate and up to date.

All information about your child is held securely and appropriate safeguards are in place to prevent accidental loss. All our staff at Alder Tree Primary Academy have completed a Level 2 training course on Data Protection and GDPR.

In some circumstances we may be required by law to release your child’s details to statutory or other official bodies, for example if a court order is presented, or in the case of public educational issues. In other circumstances you may be required to give written consent before information is released – such as the educational reports for insurance, solicitors etc.

To ensure your child’s privacy, we will not disclose information over the telephone unless we are sure that we are talking to you - the parent/carer. Information will not be disclosed to family and friends unless we have prior written consent and we do not leave messages with others.

You have a right to see your child’s records if you wish. Please ask at Reception if you would like further details. An appointment will be required.

We will include aspects of the GDPR in the IT and computing curriculum so that children learn how to protect their privacy and online reputation in our highly technological world. 

For further information, please see the White Rose Academies Trust policies page or contact the Academy on 0113 262 0021.